We Use CookiesWe use cookies to enhance the security, performance, functionality and for analytical and promotional activities. By continuing to browse this site you are agreeing to our privacy policy

10 Best Small Business Printers 2025 in the United States

#1

Winner

9.9 score

HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)

The HP Color Laserjet Pro MFP 3301fdw is a versatile all-in-one printer that's well-suited for small businesses that demand reliable printing, scanning, and copying capabilities. One of its standout features is its print speed, reaching up to 26 pages per minute for both black and color documents, which can help keep your workflow efficient. The print quality is impressive, thanks to the next-generation TerraJet toner that produces vibrant colors, making it ideal for professional-quality reports and presentations.

Customer Highlights

A summary of real customer reviews to highlight what shoppers are saying!
Print Quality
Prints from this printer are beautiful, and the color quality is outstanding.
Connectivity Options
The wireless option is highly appreciated, eliminating the clutter of wires and making the setup process smoother.
Cost of Consumables
Understand that only HP printer cartridges can be used, but the high yield means replacements are infrequent, making it worth the investment.
#2
9.8 score

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

Customer Highlights

A summary of real customer reviews to highlight what shoppers are saying!
Print Quality
Photos printed with this printer exhibit bright, vivid colors and excellent quality.
Connectivity Options
Installation is straightforward and the printer integrates well with Mac systems.
Cost of Consumables
The ink lasts significantly longer than traditional cartridges, offering impressive longevity.
#3
9.7 score

HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

The HP OfficeJet 8015e Wireless Color All-in-One Printer seems well-suited for small businesses and home offices. It offers a variety of features that can meet different office needs, such as fast print, copy, and scan capabilities, 2-sided printing, and an auto document feeder. With print speeds of up to 18 pages per minute in black and 10 pages per minute in color, it handles typical office tasks efficiently.

Customer Highlights

A summary of real customer reviews to highlight what shoppers are saying!
Print Speed
Printing is fast and efficient, with low noise levels.
Print Quality
The print quality is very good with sharp text and true colors.
Paper Handling
The paper tray is closed, protecting paper from dust and keeping the feeder clean.
Connectivity Options
Setup was simple and easy to navigate, with no issues connecting to Wi-Fi or devices.
Cost of Consumables
Instant Ink program can be cost-effective, but some find the commitment to only use HP ink restrictive.
Additional Features
The HP Smart app is great, easy to use, and has a nice set of functions.

Top 10 Best Small Business Printers 2025 in the United States

#1

Winner

9.9 score

HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)

Print Speed: 26 ppm
Print Quality: 600x600 DPI
Paper Handling: 250-sheet input, 100-sheet output
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Original HP cartridges only
Additional Features: Auto Document Feeder, HP Wolf Pro

Chosen by 1255 this week

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Print Speed: 10 ppm (mono), 5 ppm (color)
Print Quality: 5760 x 1440
Paper Handling: 100-sheet input
Connectivity Options: Wi-Fi, USB, Mobile Printing
Cost of Consumables: Up to 4,500 pages (black), 7,500 (color)
Additional Features: Refillable Ink Tank, Copy, Scan

HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

Print Speed: 18 ppm (black), 10 ppm (color)
Print Quality: 4800 x 1200 dpi (color), 1200 x 1200 dpi (black)
Paper Handling: 225 sheets input capacity
Connectivity Options: wireless, USB
Duplex Printing: Automatic
Cost of Consumables: HP 910 and HP 910XL cartridges
Additional Features: auto-document feeder, Network-Ready, Touch Screen

HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office

Print Speed: 35 ppm
Print Quality: 600 x 600 DPI
Paper Handling: 300 sheets input, 150 sheets output
Connectivity Options: USB, Ethernet, Wireless
Duplex Printing: Automatic
Additional Features: Scanning, Copying, Faxing, Security

Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready

Print Speed: 33 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 70-page duplex auto document feeder
Connectivity Options: wired, wireless, NFC
Duplex Printing: Yes
Additional Features: USB Host, Cloud Print, 5" Touchscreen

Epson EcoTank Photo ET-8550 Wireless Wide-Format All-in-One Supertank Printer with Scanner, Copier, Ethernet and 4.3-inch Color Touchscreen, Large, White

Print Speed: 16 ppm (mono), 12 ppm (color)
Paper Handling: 100-sheet input capacity
Connectivity Options: Wireless, Ethernet, USB, Mobile devices
Duplex Printing: Yes
Cost of Consumables: Low
Additional Features: ADF, Wireless, Duplex, Borderless, Touch Screen

Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White

Print Speed: 10 ppm (mono), 5 ppm (color)
Print Quality: Micro Piezo Heat-Free Technology
Paper Handling: Max input 100 sheets, ADF
Connectivity Options: Ethernet, Wi-Fi, voice-activated printing
Duplex Printing: Yes
Cost of Consumables: Up to 90% savings, 4,500 pages (black)
Additional Features: Refillable Ink Tank, scanner, copier, fax
How do we rank products for you?

Our technology thoroughly searches through the online shopping world, reviewing hundreds of sites. We then process and analyze this information, updating in real-time to bring you the latest top-rated products. This way, you always get the best and most current options available.

headphones-stars

Buying Guide for the Best Small Business Printers

Choosing the right printer for your small business is crucial as it can impact your productivity, costs, and overall efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.
Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. Consider your daily printing needs to determine the appropriate print speed for your business.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that require high-quality prints, like marketing materials or detailed graphics. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Assess the type of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. A printer with multiple trays and a high paper capacity is beneficial for businesses with diverse printing needs and high-volume tasks. If your business prints on various media, such as envelopes, labels, or cardstock, ensure the printer supports these formats. Evaluate your typical print jobs to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options determine how you can connect and send print jobs to the printer. Wi-Fi and mobile printing are convenient for businesses with multiple users or remote work setups, allowing printing from various devices. Ethernet connections are reliable for stable, high-speed network printing. Consider your office setup and how you prefer to send print jobs when choosing connectivity options.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. Automatic duplex printing is more efficient and convenient than manual duplexing. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This spec is crucial for ensuring the printer can meet your business's printing demands. For small businesses with moderate printing needs, a duty cycle of up to 10,000 pages is typically sufficient. For higher volume printing, look for a duty cycle of 20,000 pages or more. Estimate your monthly print volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This ongoing expense can significantly impact your overall printing costs. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Consider the long-term costs of consumables based on your printing volume and budget to select the most cost-effective option.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can enhance the functionality of your printer. Multifunction printers (MFPs) that combine these features can save space and improve workflow efficiency. Security features like user authentication and data encryption are important for protecting sensitive information. Identify which additional features are essential for your business operations to choose a printer that offers the right combination of functionalities.

FAQ